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California Will Allow Electronic Distribution of Workplace Notices

On July 16, 2021, California amended its Labor Code to add Section 1207 which will allow employers to distribute certain workplace notices and posters electronically in addition to displaying the postings required by law.

Notice Distribution. Beginning January 1, 2022, employers in California will be allowed to distribute required notices and posters as an email attachment. The amendment affects notices that must be physically posted.

Required Postings. California requires employers to post several notices to inform employees about their rights and protections under the state’s labor and employment laws. The California Department of Industrial Relations (DIR) requires employers to display these posters in a prominent location frequented by employees, in a location where employees can easily read them during the workday. Employers can access the required workplace posters on the DIR website. Employers can also access available safety and health postings from the Cal/OSHA publications page.

Next Steps for Employers

Employers that wish to distribute required workplace notices and posters electronically to their employees starting on January 1, 2022, should ensure they have accurate employee email addresses.

Employers are also encouraged to review their current workplace posters and evaluate whether they are displaying all current and applicable required postings. For more information, see the DIR’s answers to frequently asked questions about workplace postings.

HR Works, headquartered in Upstate New York, is a human resource management outsourcing and consulting firm serving clients throughout the United States for over thirty years. HR Works provides scalable strategic human resource management and consulting services, including: affirmative action programs; benefits administration outsourcing; HRIS self-service technology; full-time, part-time and interim on-site HR managers; HR audits; legally reviewed employee handbooks and supervisor manuals; talent management and recruiting services; and training of managers and HR professionals.