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Indiana Requires Employers to Register Minor Employees

Effective July 1, 2021 Indiana Code 22-2-18.1-26 sets new requirements which no longer requires employers to obtain a work permit from a minor employee. Employers are also no longer required to complete the “Intent to Employ” form, and schools will no longer issue work permits. However, any Indiana employer who employs five or more minor employees must register themselves as a youth employer and provide information about their minor employees using the state’s (Youth Employment System (YES)).

Employers will be responsible for maintaining an accurate list of all minor employees. Employers must register with the Indiana Department of Labor (IDOL) within three business days of any change(s) in the names and number of minors employed at each of its locations.

Registering employers must provide the following information:

  • The name of the employer;
  • The employer’s email address;
  • The number of minors the employer has hired, employed, or permitted to work in a gainful occupation; and
  • Any other information required by the IDOL.

Employers who employ four or fewer minor employees are not required to use the new system.

All employers must still comply with the work hour restrictions and prohibited and hazardous occupation restrictions for minors.

Employers must keep all work permits issued prior to July 1, 2021, for two years after the minor terminates employment. Employers must also keep records of the days and hours worked for all minor employees to verify compliance with Indiana’s child labor laws.

HR Works, headquartered in Upstate New York, is a human resource management outsourcing and consulting firm serving clients throughout the United States for over thirty years. HR Works provides scalable strategic human resource management and consulting services, including: affirmative action programs; benefits administration outsourcing; HRIS self-service technology; full-time, part-time and interim on-site HR managers; HR audits; legally reviewed employee handbooks and supervisor manuals; talent management and recruiting services; and training of managers and HR professionals.