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New York Paid Family Leave Changes for 2023

Effective January 1, 2023, the state employee paid family leave contribution rate decreases to 0.455%, (currently 0.511% in 2022) of gross wages per pay period up to a maximum annual contribution of $399.43 (currently $423.71). The 2023 state average weekly wage (SAWW) will be $1,688.19 (up from $1,594.57 in 2022).

As a reminder, beginning on January 1, 2023, PFL’s definition of covered family members will include “siblings.” Under the law, “sibling” is defined as a biological or adopted sibling, a half-sibling or stepsibling.

Next Steps for Employers

Employers should work with their payroll providers to ensure that the required contribution amounts are deducted and capped appropriately. Employers should update any PFL related materials which are provided to employees including providing waiver forms to those employees who are eligible to waive PFL. Updated 2023 materials including a Statement of Rights are available for download from the state’s PFL website.

Employers should also review and update their PFL policy to include siblings as a covered family member.

Best practice is to provide training to human resource personnel and supervisors/managers who have responsibilities for addressing employee leave requests to ensure confidentiality is maintained, required notices are given, and that time off is designated appropriately.

HR Works, headquartered in Upstate New York, is a human resource management outsourcing and consulting firm serving clients throughout the United States for over thirty years. HR Works provides scalable strategic human resource management and consulting services, including: affirmative action programs; benefits administration outsourcing; HRIS self-service technology; full-time, part-time and interim on-site HR managers; HR audits; legally reviewed employee handbooks and supervisor manuals; talent management and recruiting services; and training of managers and HR professionals.