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Reminder: California Workplace Prevention Plan Requirements Take Effect Soon 

On March 5, 2024, Cal/OSHA, the state’s Division of Occupational Safety and Health, released a much-anticipated model Workplace Violence Prevention Plan (WVPP) for general industry employers providing a framework for employers to develop and implement their own WVPPs. This follows the passage of Senate Bill 553 in 2023, which mandated the creation and implementation of these plans by nearly all California employers by July 1, 2024.   

This plan may be incorporated as part of an existing Injury and Illness Prevention Program (IIPP), which all employers are required to create and maintain to communicate with employees about workplace hazards, establish procedures to identify and correct these hazards, and provide employee training whenever you are made aware of a new or previously unrecognized hazard. Alternatively, this plan may be a standalone document. 

The law covers all employers in the state of California, except for

  • Health care workers (see “Workplace Violence in Health Care Factsheet” for industry-specific workplace violence requirements); 
  • The California Department of Corrections and Rehabilitation; 
  • Employees who work virtually from a location outside of the employer’s control (i.e., remote-only workers in California); 
  • Employers with fewer than 10 employees whose workplace is not open to the public; and  
  • Law enforcement agencies. 

As part of the requirements, employers must also train employees on recognizing and responding to warning signs and develop a response plan for violent incidents. 

Next Steps  

With the implementation deadline approaching, by July 1 California employers should:  

  • Review the Cal/OSHA model WVPP and become familiar with the required elements of a WVPP.  
  • Identify potential risks specific to their workplace.  
  • Establish clear reporting procedures. 
  • Provide training for employees on recognizing and responding to warning signs and develop a response plan for violent incidents.  
  • Adapt the model plan to fit your specific workplace and industry.  
  • Ensure everyone understands their role in preventing and responding to workplace violence and how to utilize the company’s WVPP.  
  • Establish a process for maintaining documentation of incidents, training, and planning for updates. 

How HR Works Can Help 

HR Works has developed compliance assistance resources which include checklists for assessing what details to include in your WVPP, a fillable version of the state’s model plan, a workplace violence log, and training materials to meet the training requirements under the law.  

To learn more about how you can access these resources or have HR Works assist with the development of your WVPP contact us at info@hrworks-inc.com or call 1-877-219-9062. 

HR Works, headquartered in Upstate New York, is a human resource management outsourcing and consulting firm serving clients throughout the United States for over thirty years. HR Works provides scalable strategic human resource management and consulting services, including: affirmative action programs; benefits administration outsourcing; HRIS self-service technology; full-time, part-time and interim on-site HR managers; HR audits; legally reviewed employee handbooks and supervisor manuals; talent management and recruiting services; and training of managers and HR professionals.