The Occupational Safety and Health Administration (OSHA) requires employers to post their 2021 Summary of Work-Related Injuries and Illnesses (Form 300A) by April 30. Each February through April, employers must post a summary of the injuries and illnesses recorded the previous year. Also, if requested, copies of the records must be provided to current and former employees, or their representatives. Minor injuries requiring first aid only do not need to be recorded.
In addition to posting Form 300A, establishments with 250 or more employees that are currently required to keep OSHA injury and illness records, and establishments with 20-249 employees that are classified in certain industries with historically high rates of occupational injuries and illnesses are required to electronically submit information to OSHA, typically by March 2 of each year. Covered employers who missed this submission deadline can submit Form 300A data through the end of the calendar year (December 31).
Which Employers Are Required to Comply?
Many, but not all employers, must complete the OSHA injury and illness recordkeeping forms on an ongoing basis. Many employers with more than 10 employees are required to keep a record of serious work-related injuries and illnesses. Certain low-risk industries are exempted.
How Long Must the Records Be Kept?
The records must be maintained at the worksite for at least five years.
Next Steps for Employers
Employers should determine if they are required to comply with OSHA’s recordkeeping requirements. A complete list of exempt industries can be found on the OSHA web page by clicking here.
Employers in states that have OSHA-approved State Plans should contact their State Plan office regarding their obligations to submit injury and illness information. State Plans must either adopt OSHA’s reporting requirements, have reporting requirements that are at least as effective as OSHA’s requirements, or adopt more stringent reporting requirements.